Free Job Sheet Template for Tradespeople
Document completed work, log materials used, and get a customer signature on site — in 2 minutes. Free, no sign-up, works on any phone.
What is a job sheet and why do tradespeople use them?
A job sheet is a record of work completed on site — what was done, what materials were used, how long it took, and confirmation that the customer accepted the work. Tradespeople use them to protect against disputes ("you didn't fix that"), to create a paper trail for warranty claims, to document materials for accurate invoicing, and to get a customer signature before leaving site. A signed job sheet is the single best protection against a customer refusing to pay.
What to include on a job completion sheet
At minimum: the customer's name and address, the date and time of work, your name and company, a description of the work carried out (as specific as possible), materials used with quantities, any follow-up required, and space for the customer's signature. For larger jobs, add a checklist of tasks completed, photos of before and after, and a note of anything that was out of scope or flagged for future attention. The more detail, the better your protection.
How to get a customer signature on site
Ask for the signature before you pack up — once you're in the van, the moment has passed. Frame it naturally: "Can I just get you to sign off the work before I go? It's just confirming you're happy with what's been done." Most customers are happy to sign immediately after a job well done. If they're not on site (e.g. for an empty property), send the job sheet by email with a digital signature link, or take a timestamped photo of the completed work as an alternative record.
